Billing and Collections

Your financial strength depends on timely, accurate billing and reimbursement. K&K Systems makes your billing more efficient so your staff can focus on patient care and growing your practice. 
NYS Workers Compensation Electronic Billing Partner

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We offer

  • Continuous billing & support: No gaps for vacations, sick days, or turnover.  Your revenue cycle keeps moving every day.
  • Expert billing: NYS No-Fault and Workers’ Compensation are our core strengths, alongside Major Medical, Medicare, and Medicaid.
  • Electronic-first workflows: Immediate claim filing and EDI submission keep cash flow consistent; rejections are corrected and re-billed right away (claim status typically confirmed within 1 hour of transmission)
  • Targeted coding for maximum reimbursement: We align coding with payer policies to capture the full value of services, without compliance risk.

How we streamline your receivables

  • Practice assessment: Our Practice Management Consultants review your current procedures, payer mix, denials, and A/R.
  • Implementation plan: We define clear handoffs, file formats, and timelines, minimizing disruption for front desk and clinicians.
  • Onboarding & training: Your team learns exactly how to route charges, documentation, and corrections; we provide refresher sessions as policies change.
  • Daily production: Charges and payments are entered within 24-48 hours and submitted electronically.
  • A/R management: Claims >30 days are flagged and followed up on. Any claims requiring resubmission or appeals are handled by our team.
  • Reporting & feedback: You’ll get concise weekly snapshots and monthly rollups so you can see where cash is moving and why.

Follow-Up & Accounts Receivables

  • Multi-channel follow-up with insurers, patients, and attorneys (where applicable)
  • Root-cause fixes after any denial (eligibility, coding, attachments, modifiers) to stop repeats.
  • Appeals prepared with the right documentation and timelines for each payer/program.
  • Escalation paths for persistent balances and complex cases

Technology & Tools

  • HIPAA compliant EDI for clean submissions and rapid status checks.
  • Custom superbills/templates tuned to your specialties and common procedures.
  • Secure scanning & document intake for fast, traceable transmission of billing packets.
  • Integrated payment posting and reconciliation to keep ledgers accurate.
  • Secure FTP setup for transmission of files

Dedicated Oversight

Every client is assigned an Account Specialist who oversees daily billing operations, coordinates with your team, and acts as a single point of accountability.  Each account specialist is overseen by an office manager. 

Outcomes You’ll Notice

  • Faster reimbursements from earlier, cleaner submissions.
  • Lower denial rates through targeted coding and proactive edits.
  • Predictable cash flow because filing is immediate and continuous.
  • More staff time for patient care, growth, and higher-value tasks.

Specialties We Bill (not limited to)

  • Pain Management
  • EMG/NCV
  • Orthopedics
  • Orthopedic Surgery
  • Physical Therapy
  • Chiropractic
  • Acupuncture
  • Psychiatry
  • Anesthesiology
  • Internal Medicine
  • Psychology
  • Diagnostic Imaging
  • Urine Toxicology
  • Primary Care

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